The project management methodology that your organisation uses and the size of your project will determine whether you need a project initiation document pid as well as a project charter or project brief. Page 3 of 59 jisc infonet project management methodology it must be stressed that the methodology is a framework and nothing more. An evaluation of the financial requirements is central to establishing whether the project is viable or not. They will normally be a senior member of staff with a relevant area of responsibility that will be affected by the outcome of the project. Constructing a business case for the crm implementation helps you think about the following questions. Document hard copy versions of this document are only valid on the day that location they are printed this document can be accessed here. Catalogue\management products\ project initiation document pid revision history date of next revision. Audience analysis and modelling strategic content alliance. Arguably the pid is the must do document for a successful project. This is accomplished by creating a project initiation document pid the toplevel project planning document. The purpose of the project initiation document pid is to clearly define the project, in order to form the basis for its management and an assessment of its overall success.
As a consequence a number of backend infrastructure changes will need to be made. The project initiation document takes as its starting point the business case, if one exists, and builds upon it using the information and analysis data produced during the initiation activities. However, a project charter usually has less detail. If this project is intended to be part of a wider programme, indicate how it will support the programmes objectives. Project initiation document pid quality, service improvement and redesign tools. A useful jisc infonet business case template is available. Why the implementation of project is necessary to achieve. Online library of quality, service improvement and redesign. Project benefits options cost and timescale costbenefit analysis. Title role project sponsor the person who commissions others to deliver the project and champions the cause throughout the project.
Transforming curriculum design and delivery through technology. The project initiation document also represents a detailed version of a startup document, also called a project brief. The joint information systems committee jisc, the lead sponsor, is the major funder, but all sponsors have made a financial contribution to support a project that is. This document is only valid on the day it was printed. Nsha records management guide for research records page 5 revised september 2015 you are now reading supplements the institutional policy with additional information and detailed processes about research records management how to manage a records life cycle a records retention schedule is the document used to outline and. A record of approvals is kept in the project deliverables list and sign off document. Project initiation document pid oxford city council. To provide a webmail client that can be used by the portal. The project management methodology that your organisation uses and the size of your project will determine whether you need a project initiation document pid. To provide the universitys staff and students with new, functional and easy to use clients or client see assumptions below. Internet archive jisc, wellcome, national libraries project reference models oais, research library group rlg. Jisc infonet and alt led the project and provided a management framework and facilitation. The source of the document will be found in the control section of the project. Without it a project will quickly lose direction, scope creep will dog the project from day one and budget and time overruns will be extremely likely.
Delete this text before sharing the final document. In cases where external funding is being applied for, the budget will form an important element of the bid and the benefits model. The pid may also be called a project scoping document, project outline, project management plan or sometimes even a project brief. Pdf from 20082010, our jisc funded project, awareness and education in business and community engagement bce for the wider jisc community, examined the nature of external engagement within universities and colleges. Rdmss project initiation document internal document page 8 18122012. Effective practice in a digital age combines the outcomes of. The pid gathers information needed for the project board to make a decision on whether to go ahead with the project or not. Project overview the universitys current it and telephone networks were largely installed in the early to mid 1990s and some parts such as st lukes were installed even earlier in the 1980s. Project justification and planning learning and teaching pack acknowledgements sqa would like to acknowledge the cooperation and contribution of jisc infonet in the development of this material. The project goals are identified and defined through it. What is project management characteristics of a project.
An introduction to the prince2 project methodology by ruth court from ftc kaplan of interest to students of paper p5 integrated management. Jisc development programmes project document cover sheet. Developing your eduroam implementation jisc community. You can also use a project charter instead of a project initiation document for these purposes as they are very similar documents. Project initiation documents project management from mindtools. The open air theatre in northstead manor gardens, scarborough was opened in 1932 and was once europes largest open air theatre with a capacity of up to 6500 per event. An overview of phases, standards and best practice guidelines. The trad work will be closely integrated into uels roadmap for research data management, and in. This is accomplished by creating a project initiation document pid the top level project planning document. The documentation from which the project initiation document is composed include the business case in which the projects justification can be found, the communication plan and the project plan. The project mandate the prince2 manual describes the use of a project mandate document as the project initiation document. A description of the type of approval and location of evidence. It is assembled from a series of other documents, including the business case, the terms of reference, the communication plan, the risk register, the project tolerances, the project plan, and any specific project controls or inspections as part of a departmental quality plan or.
Those looking for further information about wan wide area network qos provision on janet should take a look at the janet qos project. Digitisation programme archival sound recordings project 1. Project initiation document page 4 university of the west of england, bristol 1. An introduction to the prince2 project methodology by ruth.
The project initiation documentation pid is one of the most significant artifacts in project management, which provides the foundation for the business project. Background and expectations active engagement increases learning and outcomes ask questions. The source of the document will be found in the control section of the project file. Preparing a budget is an integral part of establishing the business case for a project. Jisc infonet describes records management as the systematic management of all records together with the information or data that they contain. Prince2 sets out what ought to be in a project mandate, but is not strict about all of the content. Katuu 2012 conducted a study titled enterprise content management implementation. Act as a base document against which the project board and project manager can assess progress, issues and ongoing viability questions. The pid forms the basis for the management of a project.
March, 2009 page 3 project initiation document purpose of document the purpose of this document is to define the project, to form the basis for its management and the assessment of overall success. The project also forms part of the jisc csr2 programme, however. They are similar documents in terms of scope but a pid contains more detailed information. Rscs, jisc legal, jisc infonet, techdis, oss watch, text mining, digital curation centre. Project initiation document pid 1 background explain the context of the project. File plan\strategic development\projects\our future catalogue\management products\ project initiation document pid revision. The project initiation document takes as its starting point the business case, if one exists, and builds. Project initiation documents project management from. Project initiation and the project initiation document pid. Financial support for the elida camel project from the jisc design for learning programe is acknowledged and appreciated.
Project initiation is where all the necessary analysis is undertaken to allow the project to be planned. The purpose this project initiation document is to refine the rationale for the archival sound. Project initiation the project initiation phase is the first phase within the project management life cycle, as it involves starting up a new project. Network upgrade project nupb0804 project initiation document 3 of 15 date printed. Joint strategic needs assessmant draft project initiation. Contribute to and implement jisc strategy and key deliverables document progress through operating plan. Transforming curriculum design and delivery through technology managing. To ensure that the email system supports and enhances the work of the university.
Project initiation and the project initiation document pid pmhut. Project initiation and the project initiation document. To explore and demonstrate the practical use of triz as a structured methodology for tackling complex technical problems and innovate in universities, feeding this back to the jisc innovation programme the project objectives are 1. Within the initiation phase, the business problem or opportunity is identified, a solution is defined, a project is formed, and a project team is appointed to build and deliver the solution to. Initiating a project usually involves a considerable amount of work, and. Ensure that the project has a sound basis before asking the project board to make any major commitment to the project. A project initiation document pid is project documentation you can use to define the project scope, management, governance, and success criteria. Project initiation documentation reference materials. It is vital to define the scope of the project and jisc recommends up to four documents to define the project.
Develop rdm education programme 01 06 20 the purpose of the 2. Jisc infonet aims to be the uks leading advisory service for managers in the postcompulsory education sector promoting the effective strategic planning, implementation and management of information and learning technology. The project board has recommended the need for a separate project to examine the structure, content and ongoing maintenance of the cornwall website with school and service managers and the chair will approach the projects office to seek assistance to take this forward. Development of a project initiation document pid which included roles and responsibilities and agreed ground rules for the project appointment of an external evaluator. Project initiation document is used for documenting the essential rationales for initiation and implementation of a project. The gim assessment framework be used in combination with the jisc infonet impact calculator to create a practical and useful tool to assist information managers in making greener decisions and formulating business cases be assessed all project outputs including the literature and activity. Jisc infonet has produced some guidance on influencing others. Online library of quality, service improvement and. Project startup the jisc infokit section on project startup contains six sections. Jisc project plan template university of east london. The jisc infonet 2006 camel pilot project developed a model for collaborative approaches to e. Jisc infonet is an advisory service serving the postcompulsory education sector. In the past, these records were stored in paper format and every large organization had a registry, sometimes manned by an army of clerks.
Project initiation document pid, a project managementtool. The jisc infonet site provides many project planning resources including a pid, which they suggest should provide this information. The deliverables from this stage of the project should be a business case, a project initiation document and a project plan. The three primary uses of the project initiation documentation are to.
The project initiation documentation is a prince2 term representing the plan of approach in project management. Background must state where the project fits into the overall strategy the vision i. Project initiation document project name seamless flow. A project team will meet bimonthly and the project director will also chair an advisory panel.
Seamless flow programme project initiation document date. Constructing a pid although most project driven organizations have their own templates for project initiation documents, the information contained in those documents is often quite similar. Significant next steps include development of the vendors functional specification document and the training of the aoc and appellate court staff who will be involved in system configuration. Effective practice in a digital age by jisc infonet issuu. The pid gives the direction and scope of the project and along with project stage plans forms the base document. Project title background purpose objectives and how they will be measured project scope exclusions from scope deliverables including dates of completion constraints assumptions section 2. Building trust and shared knowledge in communities of e. The material presented should be considered an outline, a framework it will need adaptation to match your specific organizations needs continuous improvement applies to all areas of a business the concepts. Follow this link to open and use a project charter document template, which complies with pmbok. The jisc infonet camel project the camel project originates from the work of seb schmoller, chief. There are many definitions of what constitutes a project such as a unique set of coordinated activities, with definite starting and finishing points, undertaken by an individual or team to meet specific objectives within defined time, cost and performance parameters office of government.
The scope of this project is to reduce the number of ssids in use by wireless services down to one. Project overview ry populated urces in the special elect, digitise and deposit 2000 new images transferring 2000 new images the universitys ms have no tual property rights ipr or issues and have interdisciplinary subject appeal te throughout the ing of an elearning module. Make a project initiation document in a flash heres how. Process flow pdf 377kb process flow pdf 377kb raci pdf 211kb project board terms of reference pdf 441kb templates. To provide the universitys staff and students with new, functional and easy to use email software. Prince2 tm project initiation document pid mindmeister. Pdf enterprise content management implementation an. This was underpinned by a shared aims and values document outlining the importance of democratic collaborative styles of working for the project. Judicial information system committee jisc friday, april 25.
Increasingly, there seems to be a greater recognition of the importance and value of. Text in blue italics is designed to assist you in completing the template. Thanks to sarah knight, jisc programme manager, jacquie kelly of jisc infonet and dr liz masterman of oxford university for their excellent support. Project background the evidence of our experiences with uweonline blackboard suggests that our students expectations will increasingly reflect the trend towards adoption of online systems to access resources and deliver services. Save a pdf of this module, so you can print it and read it in your own time. Project management jisc infonet templates view or download. Increasingly, there seems to be a greater recognition of the importance and value of effective project management both as a communication and organisation tool, but. Vonnie diseth presented the jisc with the report from the cio. There are many definitions of what constitutes a project such as a unique set of coordinated activities, with definite starting and finishing points, undertaken by an individual or team to meet specific objectives within defined time, cost and performance parameters office of government commerce. The project management methodology that your organization uses may also determine whether you should use a project charter or a project initiation document. It is a tried and tested, structured approach that will give you a sound basis for running a successful project. So a project initiation document is more suited to projects where you have the resources to write a more detailed document. The project will be managed using the jisc infonet toolkit which is based on prince2 methodology.
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